With Google Drive, you can share files — like documents, images, and PDFs — without having to email them as attachments and then you can collaborate on. Sharing is as easy as indicating which email addresses or mailing lists should have access to a given file.
Share a file with an email address or mailing list
- Go to drive.google.com.
- Check the box next to the file or folder you’d like to share.
- Click the
Share icon.
- Choose a visibility option: “Private,” “Anyone with the link” or “Public on the web.”
- Type the email addresses of the people you want to share with in the text box below “Add people.” You can add a single person or a mailing list.
- Choose the access level from the drop-down menu next to each collaborator: “Can view,” “Can comment,” or “Can edit.”
- Click Share & save.
Sharing something with a mailing list? If you’re sharing with a group containing more than 200 members, don’t skip notifying people by email. Your fellow mailing list members need to directly click the link in the email notification in order for a shared item to show up in their “Shared with me” folder.
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